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Step 1: Enable "Share My Location" on Their iPhone

Begin by opening the Find My Friends app on their iPhone, then tap on their contact picture at the bottom to enable "Share My Location" from the settings.

Also make sure that the location is being shared from "This Device" (under the "Share My Location From:" setting), as there may be other devices (like an iPad) that are attached to the same iCloud account.

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More transparency

Every manager struggles to keep their team in-sync; after all, ten heads are only better than two if every head is looking in the same direction. And as remote work becomes more and more common , the challenge of unifying a group of people has taken on a global dimension.

You might not’ve realized it, but employee monitoring can have a huge impact on your ability to connect everyone. If you’ve got access to data from each and every employee, you can get a high-level and granular view of what’s happening any time you want.

For example, if you know your graphic designer is taking longer than expected on an assignment, you can give the heads-up to your marketing freelancer, who can’t do her work until the graphic designer is done.

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The Pros of Employee Monitoring

Entrepreneurs, executives, and team leaders can reap a lot of rewards from employee monitoring software. Let’s dive into the most common benefits.

Less wasted time

The typical full-timer is paid for 8 hours of work each day—but he or she is wasting between 90 to 270 minutes . To see how much money this is costing you, let’s use an extremely simplified example.

Suppose you only have two employees. You’re paying both minimum wage, which in your state is per hour. Every day, they together waste four hours: down the drain. Using the standard 261-workday calendar, you’ll lose ,484 per year. And that’s if you’ve only got two people on staff!

For a real-life example, look at Marissa Mayer’s 2013 decision to abolish Yahoo’s work-from-home option at Yahoo. Tracking how much time telecommuters spent on the company’s intranet revealed they were much less productive than their in-office peers.

With employee monitoring apps , you can completely eliminate this cash leak. For example, Hubstaff lets you pay people only for the time they’ve spent working—not a minute more or less.

Fewer errors

As this Chron article points out , having more insight into what your team members are doing lets you catch mistakes before they spiral out of control. Maybe you notice one of your employees has started working on a low-priority project, but you really need him to focus his efforts on a more timely or important task. You can shoot him a quick email or Slack message to say, “Hey! Can you please prioritize Project X over Project Y? We’re trying to ship by…”

Better employee insights

When a Dallas restaurant started using software to track each waiter’s activities, including their tickets, dishes, and drinks, management was primarily trying to tamp down employee theft.

However, the data also ended up revealing which waiters were the most productive . One of these waiter, Jim Sullivan, was rewarded with a management position when the chain opened up a new location.

Monitoring your employees doesn’t just identify the lowest performers—it also spotlights the highest performers (so you can promote them!)

Increased security

To see how employee monitoring makes your workplace safer, go back to the case in which tracking employee emails helped resolve a sexual harassment claim .

But that’s not the only way employee monitoring boosts security. It’s one of the best ways to make sure your field employees aren’t in danger; for example, "If an employee is supposed to be back at a certain time and nobody has heard from them," says Paul Randhawa, senior management analyst at Santa Clara Valley Water District in California , "we can look up on the GPS, see where they’re at and check up on their safety."

More transparency

Every manager struggles to keep their team in-sync; after all, ten heads are only better than two if every head is looking in the same direction. And as remote work becomes more and more common , the challenge of unifying a group of people has taken on a global dimension.

You might not’ve realized it, but employee monitoring can have a huge impact on your ability to connect everyone. If you’ve got access to data from each and every employee, you can get a high-level and granular view of what’s happening any time you want.

For example, if you know your graphic designer is taking longer than expected on an assignment, you can give the heads-up to your marketing freelancer, who can’t do her work until the graphic designer is done.

Better delegation

The better you understand each employee’s strengths and weaknesses, the better you can delegate. This blog post from Halogen Software really drives home why successful delegation is mission-critical: it fosters collaboration, develops your employees, makes you more productive, increases team trust, and lets you focus on the bigger picture.

None of those benefits are realized if you’re assigning tasks to the wrong people. When you know who struggles with what (and conversely, who shines at what), you can hand out tasks appropriately. Sometimes, that means giving the assignment to the person who’s least equipped to handle it, so he can improve. Sometimes (when there’s a time-crunch or the project is really important), that means giving it to the person who can do it in her sleep. You won’t be able to make either decision without great data—which an employee monitoring tool can provide.

Less administrative work

Administrative work is the bane of your existence, right? It’s horribly ineffective to spend your time on paperwork and other mundane chores rather than the problems of your business.

With the right employee monitoring app, however, you can automate a large portion of your administrative duties . Since software like Hubstaff keeps track of employee time down to the payment, you don’t have to do payroll: Just set up automatic payments. Plus, since you can customize settings for each worker to factor in different currencies, rates, and schedules, you won’t have to worry about keeping track of the details for every person you hire.

Corey Ciocchetti, Associate Professor of Business Ethics and Legal Studies at the University of Denver, writes , "It is more efficient to monitor employee hours via software as opposed to on paper as it reduces hours inflation and human errors."

Ciochetti also notes that “attendance software can also quickly and correctly calculate pay and other legally mandated work provisions under the Fair Labor Standards Act, Family and Medical Leave Act and various state laws.”

Finally, apps like Hubstaff offer flexible reporting options. When you need to pay taxes or invoice a client, you can generate the right report instantly—no more hunting down random files or spending hours in Excel.

Chapter 3

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